Wico de Coprel

The application is made up of three databases in Notes environment. They let to control all the interior procedures flow of the company, since their edition, going through validation of each manager, to their come into effect, as well as the register of obsoletes procedures .

The users are informed in every moment about the status of the implicated procedures, because the system sends automatically an e-mail informing about any change.

The application incorporates significants security's actions: copy of signed document with electronic signature in every affair and a system of alias that allows user to use common names instead of use "Notes" terminology.

System description:

The system is compounded of three databases:

"Master"

Database

The function of this file is to define organization structure: Differents compounding's companies, each department's manager, etc. Moreover, company`s names of each notes users are defined in it.

"Procedures"

Database

It's the system's main database. Documents resides at it since their edit to their come into effect. Differents users will be able to, depending on their assigned role, edit, verify, sign, approve or cancel diverse procedures. The differents appearances let a quickly managament of all procedures. System uses mail notes to inform to involved in validation process about each involved procedures.

"File"

Database

Procedures that have been replaced by other are stored at this file. Also at this file, the system stores obsolete procedures, although user can take over this management.

In "Master" database are done basic system's configuration and the definition of relationships between differents companies, factory's departments and persons.

The complete system of views of the "Procedures" database permits to the different users to know easily the status and the revisions of each procedure and by this way to know which is the next step to take.

Procedures can be edited directly on "Notes" as well as any other application, for example "Word", and then append it to the "Notes" database.

Differents users will be able to do differents functions, depending on their assigned role: edit, verify, approvate, and print procedures for example.